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Commercial Admin Assistant

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Commercial Admin Assistant

  • Location

    Manchester, Greater Manchester

  • Sector:

    Commercial

  • Job Type:

    Permanent

  • Salary:

    £16000 - £18000 per annum + + Bonus

  • Contact:

    Olivia Woods

  • Contact email:

    Olivia.Woods@nmsrecruit.com

  • Job Ref:

    J902733_1569409552

  • Published:

    about 1 year ago

  • Expiry Date:

    2019-10-25

Commercial Administrative Assistant

A fantastic opportunity has arisen for a keen Commercial Administrative Assistant to join one of the UK's leading Wholesalers.

  • Salary - £16-18,000 + 10% Bonus
  • Location - On the outskirts of Manchester City Centre
  • Pension Scheme
  • Full time hours - Monday to Friday (9am - 5pm)

Objectives of the job:

  • To assist in the smooth running of the Commercial Administration with a flexible work attitude and excellent attention to detail.
  • Keeping accurate updated records and inputting correct information on request.
  • Processing invoices and month end processes.
  • Maintaining and updating Assets purchased by the company for customers.
  • Providing support to the team.

The Duties of this role include, but are not limited to -

  • Processing all equipment applications, underwriting and ensuring all account forms and other documents are correct.
  • Responsibility for writing all equipment agreements, with a 3-day turn-around time.
  • To assist in the underwriting of customers, running consumer reports, land registries and requesting additional information when required.
  • Reconcile the Asset Nominal to ensure they balances by month end.
  • Request signed contracts from Depots/Account Managers for all assets purchased.
  • Open asset accounts on the sales ledger and raise invoices/credits for equipment to the ledgers.
  • Review on a monthly basis, the write offs for assets, sale performance of customers with assets, and escalate accordingly within the business.
  • Set up and delete write off for assets where applicable.
  • Monitor generic internal email address.
  • Responsible for raising month end invoices and forwarding them to the relevant brewery contacts.
  • Escalating queries directed by the breweries as and when applicable.
  • Running weekly/monthly brewery volume reports for internal/external support
  • Arrange the weekly payment run for all investments, with the accounts team.
  • Process all payments to the correct nominal
  • Raise any relevant invoices on Trinity
  • Raise investment statements where required for internal and external customers.
  • Build good relationships with Internal Customers and Managers and be able to communicate clearly with them.
  • Help with any routine administration tasks, for example filing, auditing, etc.
  • To become involved with the application of GDPR within the department.

Key Skills and experience -

  • Excellent attention to detail and accurate record keeping.
  • Flexible work approach, and the ability to work to tight deadlines and under pressure.
  • Keep accurate records and good numerical skills
  • Understand processes and where this fits within the businesses needs
  • Ability to read Credit Reports/Balance Sheets/Land Reg Reports/Consumer reports
  • Understand and reconcile Nominal Codes
  • Intermediate/Advanced Microsoft Excel for spreadsheets and records.
  • Use 'Trinity/Gui', Quote and Diver systems
  • Good teamwork skills.
  • Good time management and communication skills, as well as ability to prioritise own workload.

Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, NMS will be acting within your interest and will contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy h t t p : / / w w w . n m s r e c r u i t . c o m / p r i v a c y - p o l i c i e s on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or the GDPR please contact us on a d m i n @ n m s r e c r u i t . c o m

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