W1siziisimnvbxbpbgvkx3rozw1lx2fzc2v0cy9otvmvcg5nl2jhbm5lci1kzwzhdwx0lnbuzyjdxq

Part Time Executive Assistant

Back to Job Search

Part Time Executive Assistant

  • Location

    Whitchurch, Shropshire

  • Sector:

    Commercial

  • Job Type:

    Permanent

  • Salary:

    £17472 - £18720 per annum + PRO RATA

  • Contact:

    Lisa Carew

  • Contact email:

    lisa.carew@nmsrecruit.com

  • Job Ref:

    PTEA1415_1653475244

  • Published:

    7 months ago

  • Expiry Date:

    2022-06-24

  • Startdate:

    ASAP

A fantastic opportunity has arisen for an experienced Executive Assistant to join this award-winning estate and wedding venue based in Whitchurch.

The role will be part-time and ideally worked 3 days over 5 (Monday-Friday's), from 9am-5.30pm, 8 hours a day (24 hours a week).

The role is paying between £14-£15 per hour dependant on experience.

The role

To ensure the efficient running of the Estate office and manage all day-to-day business of the Estate owner.

Duties

  • To deal with daily administration of Estate office - post, phone, emails, file management, database and rolodex update, general correspondence, messages.
  • To take dictation from Estate owner as required.
  • Preparation and circulation of weekly staff schedule and emails.
  • To support meetings, producing minutes where required.
  • Filing of materials - estate matters
  • Maintenance of petty cash float.
  • Personnel administration including advertising, letters of appointment, job descriptions, maintenance of personnel files and records, maintenance of staff holiday schedule and circulation of booking forms and other ad hoc matters.
  • In conjunction with the Operations Manager, to assist with recruitment and interviewing process as necessary.
  • Estate and car insurances kept up to date with liaison with Comptroller. Preparation, submission and follow-up of all claims. Car servicing and taxing arrangements.
  • Liaison with Comptroller re letting and maintenance of estate properties - advertising, viewing and application forms, and liaison with agencies, solicitors and tenants re letting and occupation, liaison with Operations Manager and maintenance regard repairs and upkeep.
  • Fundraising events organised and administered - taking all bookings and ticketing. Liaising with service providers and performers, publicity, press and sponsorship. Maintenance of financial records. Marketing, liaison with tourist information centres. Preparation of all material - posters, fliers etc. Arrangements with printers.
  • Administration of events held at the Abbey on a commercial basis, including liaison with House Manager and others where necessary.
  • Maintenance of financial records for various projects - eg SCB personal matters. Preparation of tax return material for accountant.
  • Dealing with personal matters for Estate owner - legal, financial, travel meetings and diary.
  • Dealing with official bodies for licences, grant payments etc - eg DEFRA for control of Canada Geese RPA for grant payments in conjunction with the Estate Owner and the Farm Consultant.
  • Dealing with outside organisations that the Estate Owner is involved with for business, i.e., CLA, Tourism bodies, HH, Heritage England etc.
  • Liaison with contract farmers as necessary to deal with any matters in conjunction with the Estate Owner and Farm Consultant.
  • Liaison with estate syndicates - fishing, water skiing, shooting - re payments and general administration. Preparation of invoices.
  • Order stationery and stamps for the estate.
  • To make sure that smooth communications and an up-to-date information flow exist between all departments.
  • Deal with enquiries for location Shoots and filming, undertaking recce visits, contract negotiation and management of the event with the House Manager.

Person Required

  • Proven experience of a similar role
  • Excellent communication skills
  • Outstanding organisational skills
  • Problem solving attitude
  • Outgoing and personable
  • High proficiency in use of Microsoft 365 suite of tools (Outlook, Word, Excel etc)

This is a great opportunity to be part of a fabulous team based within a stunning, historic setting.

Email your CV today - if you do not hear from us with 10 working days, please assume you have not been successful.

Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, NMS will be acting within your interest and will contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy h t t p : / / w w w . n m s r e c r u i t . c o m / p r i v a c y - p o l i c i e s on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or the GDPR please contact us on a d m i n @ n m s r e c r u i t . c o m